kHenly...


15th February 2010

Text with 1 note

Computerized Enrollment System

Benefits of:
“The computerized enrollment system enables the curriculum staff to keep information about students, courses and tracks, and generate the enrollment list and send messages to the students. It also enables the students to prepare their matrices, sign up for courses, get course and track information and send messages to the curricular officer through the application. The curriculum staff has reviewed the program and thought that it could be used in the real-world environment.”


Problems with:
While a computerized enrollment system is an efficient way of storing and tracking information, there must be sufficient training and testing of the programs to insure their accuracy and increase their reliability and efficiency.

Topic…

Enrollment process in our school Far Eastern University really affect the students specially when enrollment comes, mainly because of the technical problems inside the offices of the Program heads of every Institute and probably it’s the students mistakes also that varies because most of the students cannot follow instructions when they are enrolling.

Based on my experience enrollment process in FEU really matters a lot because I myself when I tried enrolling it took most of my time and that’s the problem.

Our proposal aims to solve the problems of the enrollment process and that is done by doing consecutive research and asking some relevant questions to the program heads and randomly selected students who have problems with enrollment.

We thought that after the proposal and it’s been implemented to our school probably the problem would be solved as well as each and every students will be glad and thankful for the changes that’ll be made with regards to the enrollment process.

Procedure

(a.) What are the things that we should ask with regards to the Enrollment Process?

-Ask if how enrollment process really works.

-Ask them the advantages and disadvantages of online enrollment.

-Ask them also the pros and cons of manual enrollment.

-Ask them if how do enrollees with failing grades affect their enrollment process.

-Ask if how do they give schedules to irregular students.

(b.) Whom to ask?

-We are planning to ask to those Program heads.

-To those secretaries also with a partial knowledge with regards to the enrollment process

-To students also who have problems with regards to enrollment process.

(c.) What are the Schedules?

-February 10, 2010 (we are planning to finalize all the steps in doing this proposal.)

-February 11-12, 2010 (finding students randomly and ask them if they have problems with regards to the enrollment process.)

-February 13, 2010 (we will proceed to program heads offices to ask questions which will probably solve our curiosity with regards to the problem of enrollment process.)

-February 14 onwards, 2010 (we will finalize our paper and probably will still do a lot of things in preparation for the final output.)

DLSUD Enrolment: How to improve the process of checking open or closed subjects

It’s enrolment time in DLSU-D and just like in most government offices, the queues at every counter in the Administration/Registrar building is very much the same, long and chaotic. The enrollment process is quite simple, well on paper at least. 1. a student goes to his/her respective adviser, he either uses an Pre-registration or advising form and fills it up with the subjects he/she is going to take this coming semester. 2. Once accomplished and signed by the Adviser/Department Head, he/she proceeds to the CBA building where the Pre-registration or Advising form is encoded into an official Registration Form. 3. The student then proceeds to the Accounting Office to pay for the tuition, miscellaneous and other fees. 4. Lastly, he/she proceeds to the Registrar’s office to have his/her enrollment and ID card validated. This is the process for regular students – those who belong to a section block. But for irregular students is a bit different, albeit much harder. After consulting with his/her respective adviser/department head on the subjects to be enrolled, he takes one step before going to the CBA building to have his/her advising form encoded and that is a visit to one of the computer kiosks around campus to see whether or not the subject he/she wishes to enroll in still has an open slot. A problem caused by insensitive and thick-skinned students And here is where another bottle neck and a source for a lot of stress happens. This step of the enrollment process gets little attention and supervision from the school administration. Of course students queue up to use the PC kiosks to check whether the subjects they wish to enroll in are still open – still have open slots. Ideally, this would just take roughly ten minutes because it’s expected that any student who will be using the said PC kiosk already have the list of subjects and would just check the schedule and open slots available. What’s really happening is that most students would spend at least 45 minutes using the PC kiosk because that’s where and when they would think of what subjects to take and which schedules to follow, usually according to their personal preferences. It’s fine as long as there are only less then 20 students who are in line to use the PC kiosk, it’s a whole new story if there were like 30+ and in extreme cases, almost 100 students who are in line. This problem is made worse by insensitive and seemingly less-educated students who cut ahead of the line simply because the one who’s currently using the PC kiosk is a classmate, friend or even a relative of theirs. Most of the time, these thick-skinned students come in groups. So imagine how it all clogs up and bogs down this step of the enrolment process? This is extremely unfair to the good students who diligently lined up to use the PC kiosk despite of the hunger, stress and time lost. Adding insult to injury, most of these students who cut ahead in the line are the ones who are lavishly dressed sporting the latest fashion. They have the attitudes of b*tch*s and a**holes who think that they have more right in getting ahead because of what they wear or the kind of gadgets they have in hand or the brand of car they have parked outside. Such is the mind-set of the colonial monkey, social-climber and selfish elite. In Filipino we call them, “makakapal ang mga mukha”. However, there is still hope, there is a solution to this problem. And my proposal are as follows: * The ITC must equip the PC kiosks with an ID scanner that reads the bar codes on every student ID here in DLSUD. Then the ITC must configure the PC or install a program that allows the PC to be used once a student scans his/her ID card. Something similar to what above-average Internet shops use to regulate the use of their PCs for rental. * Each student has a maximum of only 10 minutes to use the PC kiosk. Once the time is up, the PC will lock out the current user and the next student must scan his/her ID and the 10-minute usage clock is reset. With this, every student gets an equal access and fair usage of the PC kiosk because the line keeps moving. If a student wants to use the PC kiosk again, he/she must fall in line again to await his/her second turn. * Only one student can use the PC kiosk at a time. The Student Formatores or security guards must be stationed near the PC kiosk to maintain order. * No student can use someone else’s ID card to use or extend his/her time in using the PC kiosk. Lending your ID or borrowing someone’s ID card is a major offense in the Student Handbook. This steps are doable and I believe the ITC is more than competent and capable to implement such a setup of the PC kiosks. With this system, every student gets a fair and equal chance to use the same facility we are all paying for. It removes a bottle neck in the enrollment process and makes the whole exercise much easier, more organized and less stressful for all of us students of DLSU-D. If you have more suggestions or improvements to the process I’ve suggested, then share it please so that we could all make our university life much easier.

Access Philippines

ACCESS Philippines

A web-based enrollment and administrative system with features that can meet most of a schools system needs and requirements. This includes standardized modules for student registration, enrollment, grade management, reporting modules, online quiz systems and other modules that are deemed necessary to run and administer a school.

Registration & Enrolment

  • Register new StudentRegister new Student
    Input of profile information for students being enrolled which includes basic profile information, contacts and address information, academic background, work experience and Languages/ Dialects Spoken. In here, you may also identify the sibling/s of the student currently registered. The sibling/s associated with a registered student must also be a registered student in the system. After filling up the required information you could already enlist subjects for the student. -Editing is easily done with the �Edit registration� feature.
  • Add or Drop SubjectAdd or Drop Subject
    The enlisted association of enlisted subjects to a student can be modified here. Subject currently enlisted to a student can be dropped her or subjects that are not currently enlisted to a student can also be added here. A corresponding history/log of adding and dropping of subjects is also updated in real-time in this feature. The same log occurs with the enlistment feature.
  • Enlist subjects being enrolledEnlist subjects being enrolledScreenshots
    Enlistment of subjects for students are done on-the-fly by associating subjects to a student based on a set of predefined �block� schedules. If block schedules are not appropriate for a certain student then enlistment could be done by individual subject codes (implies schedule associated with the subject ) or by subject description.
  • To verify assessed and enlisteEnrolment Verification and Class card Issuance
    This module actually flags the status of the student as officially enrolled. However, before confirmation, the view allows the user to drop subjects if needed. Students can still be confirmed without making any payments. This is left to the discretion of the admin if the �no-downpayment� policy is to take effect for a student.
  • Enroll in excess of regular enEnroll in excess of regular load
    The admin has the capability to enroll students to a given schedule in excess to the usual number of student s being enrolled to it.

Destiny

What if I never knew
What if I never found you
I never had
This feeling in my heart

How did this come to be
I don’t know how you found me
But from the moment I saw you
Deep inside my heart I knew

Chorus:
Baby you’re my destiny
You and I were meant to be
With all my heart and soul
I’ll give my love to have and hold
And as far as I can see
You were always meant to be
My destiny

Oooohhhhh
I wanted someone like you
Someone that I could hold on to
And give my love until the end
Of time

Oohhh
But forever was just a word (just a word)
Something I’d only heard about
But now you’re always there for me
When you say forever I believe

Chorus:
Baby you’re my destiny
You and I were meant to be
With all my heart and soul
I’ll give my love to have and hold
And as far as I can see
You were always meant to be
My destiny

Oooooohhhh

Maybe all we need
Is just a little faith
Cuz baby I believe
That love will find a way

Heyyyyyyyy

Ohhh

Baby you’re my destiny
You and I were meant to be
With all my heart and soul
I’ll give my love to have and hold
And as far as I can see
From now until eternity
You were always meant to be
My destiny

You’re my destiny
Yeahh yeahh oohhh

Its Gonna Make Sense

Life comes in many shapes
You think you know what you got
Until it changes

And life will take you high and low
You gotta learn how to walk
And then which way to go

Every choice you make
When you’re lost
Every step you take
Has it’s cause

Chorus:
After you clear your eyes
You’ll see the light
Somewhere in the darkness
After the rain has gone
You’ll feel the sun come
And though it seems your sorrow never ends
Someday it’s gonna make sense

Tears you shed are all the same
When you laughed ‘till you cried
Or broken down in pain

All the hours you have spent in the past
Worrying about
A thing that didn’t last

Everything you saw
Played a part
In everything you are
In your heart

Chorus:
After you clear your eyes
You’ll see the light
Somewhere in the darkness
After the rain has gone
You’ll feel the sun come
And though it seems your sorrow never ends
Someday it’s gonna make sense

Release:
Someday you’re gonna find the answers
To all the things you’ve become and all they’ve done
At your expense
Someday it’s gonna make sense

My Valentine

If there were no words
No way to speak
I would still hear you
If there were no tears
No way to feel inside
I’d still feel for you

And even if the sun refused to shine
Even if romance ran out of rhyme
You would still have my heart until the end of time
You’re all I need, my love, my Valentine

All of my life
I have been waiting for
All you give to me
You’ve opened my eyes
And showed me how to love unselfishly

I’ve dreamed of this a thousand times before
But in my dreams I couldn’t love you more
I will give you my heart
Until the end of time…
You’re all I need, my love, my Valentine

And even if the sun refused to shine
Even if romance ran out of rhyme
You would still have my heart until the end of time
‘Cause all I need is you, my Valentine
You’re all I need, my love, my Valentine

Happy Valentines Day

Happy hEarts Day…

Strategic Enrollment Management

Strategic Enrollment Management [SEM] is a crucial element of planning for new growth at a university or college as it concerns both academic program growth and facilities needs. [1] SEM focuses on what is best for students’ success while increasing enrollment numbers and stabilizing instutional revenues. A student’s success, according to an enrollment manager, is often based on the institution’s graduation and retention rates. This means that students are often recruited based on the liklihood of them graduating. While this practice is acceptable for many privately-run selective institutions, it is not a common practice of most public institutions such as community colleges. [1] A real strategic enrollment management approach looks at the entire student cycle, from entry through graduation. [2]

According to Thomas Williams [3]:

Enrollment management refers to the traditional task of “setting and meeting the goal of assembling a student body that comprises a predetermined and advantageous mix of students in terms of quality, number, and diversity in all its forms.” Strategic enrollment management is a broader, more dynamic task that begins with an understanding of the world around us, anticipates changes, probes institutional mission and goals, modifying them if necessary, and coordinates “campus-wide efforts in such areas as marketing, student recruitment and retention, tuition pricing, financial aid, academic and career counseling, and curriculum reform.”

Some of the components of Strategic Enrollment Management include: [4]

  • Characteristics of the institution and the world around it
  • Institutional mission and priorities
  • Optimal enrollments (number, quality, diversity)
  • Student recruitment
  • Student fees and financial aid
  • Retention
  • Institutional marketing
  • Career counseling and development
  • Academic advising
  • Curricular and program development
  • Methods of program delivery
  • Quality of campus life and facilities